Weddings & Events at Whitebarrel2021-04-06T14:17:35+00:00

Weddings and Events at Whitebarrel

Because of COVID-19, we have reformatted the way we offer and operate weddings and events. All weddings and events are subject to being postponed or cancelled pending Commonwealth of Virginia or Federal restrictions during the pandemic. The number of people may be capped at a number less than your event. All weddings and events at Whitebarrel now fall into three categories:

Wedding or Catered events

– Outdoors or on the covered patio – indoors is available if coordinated at the time of booking and based on State restrictions.

– Saturday/Sunday venues available from 1 May – 1 December. Event start times are at 12pm, ending by 4pm OR starting at 5pm ending by 9pm (also subject to change based on governmental orders)

– Rehearsal/Rehearsal Dinners: we will reserve a lunch from 12:30 – 2:00 and rehearsal and social time from 2:00 – 4:00 PM Friday before the ceremony/reception. This is limited to the wedding party/family and capped at 25 people and a photographer. The cost for this is $49.99 per person and includes lunch and two drink tickets. Under 21 is free.

What is included:

  • Venue for the times specified
  • Ceremony space
  • Reception space
  • Tables and Chairs, all utensils, plates, napkins, etc
  • Linens (color your choice)
  • Wine, beer, and non-alcoholic beverages
  • Soup, salad, and buffet lunch or dinner (details provided separately) – we do not allow outside food other than a cake.
  • Sound system for playlists – we do not allow “DJ’s”. a private band is ok.
  • Set-up, clean-up, personnel to support the event
  • What is not covered: photographer, flowers, decorations, officiant, cake

Wedding and Catered Events Pricing:

  • Less than 8 people: $1,999 flat fee (does not include sales tax, food and beverage tax)

  • 8-12 people: $279/ person (does not include sales tax, food and beverage tax).
  • 12-29 people: $249/ person (does not include sales tax, food and beverage tax).
  • 30-50 people: $219/person (does not include sales tax, food and beverage tax).

Venue Only Events

Note: outside food is not allowed inside or on the patio but you can bring outside food and non-alcoholic beverages to the Gazebo, which is in the vineyard. Note: Due to insurance restrictions, weddings, receptions, or ceremonies of any kind are not included in this category.

– No more than 50 people

– Outdoors or on the patio only

  • Saturday/Sunday venues available from 1 May – 1 December
  • Event start times are at 12pm, ending by 4pm OR starting at 5pm ending by 9pm (also subject to change based on governmental orders)
  • To order food a la carte – orders must be received at least 1 week prior to the event
  • Includes venue for the times specified
  • Venue space
  • Tables and Chairs, all utensils, plates, napkins if ordering food from us. If food is not ordered through us, then we can rent you these things for $13/person – in this case we sanitize, and wash dished and utensils)
  • Personnel to support your event
  • A refundable clean-up fee of $75.00 is required upon booking, which can be used against the final food/beverage bill if desired or applied for clean-up after the event.

Pricing for Venue rental:

  • 1-14 people: $349 flat fee(not including applicable taxes)
  • 15-19 people: $25/person (not including applicable taxes)
  • 20-24 people: $22/person (not including applicable taxes)
  • 25-29 people: $20/person (not including applicable taxes)
  • 30-35 people: $19.50/person (not including applicable taxes)
  • 36-45 people: $16.25/person (not including applicable taxes)
  • 46-50 people: $15.80/person (not including applicable taxes)

Business/Corporate/University Retreats

– No more than 50.

What is included:

  • Start time no earlier than 8:00 AM – must end by 5:00 PM – Can only be Monday-Thursday week.
  • Breakfast option: $12.00 per person; lunch option: $17.00 per person, cocktail and appetizer ending option: $25 per person – includes all beer and wine and food. We do not allow outside food unless the event is exclusively outside.
  • To order food a la carte – orders must be received at least 1 week prior to the event – not included in the cost.
  • Venue Space
  • Tables and Chairs, all utensils, plates, napkins, etc
  • Linens (color your choice)
  • Sound system, TV for presentations
  • Set-up, clean-up, personnel to support the event

Venue Rental pricing:

  • 1-25 people: $750.00 (not including applicable taxes)
  • 25-50 people: $1,000.00 (not including applicable taxes)

Event Information

Special Requirements

All guests must comply with any and all restrictions, distancing, masks, etc that are currently required based on governmental orders. 6-foot social distancing between parties. Mask mandate. Disinfection to occur every 60 minutes during event. No specific congregations allowed, limited dancing allowed, All food and beverages will be individually served and on disposable products. No exceptions will be given.

Also note

  • Some events are requesting that their attendees provide either proof of vaccination or a negative COVID test within 5 days and quarantine before the event.
  • We do not require this, but we believe this is an excellent way to keep everyone safe at weddings and events.

Payments and Costs

  • 20% on booking. 50% within 30 days of event, 30% 24 hours before event.
  • All payments are non-refundable and are at risk to government restrictions.
  • If a rehearsal option is chosen: first payment of $500 is due upon booking. The second payment (balance of event) is required by the Monday before the Friday event. All payments are non-refundable.

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